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Shopify's free online Pay Stub Generator allows you to create professional pay stubs for your employees or, if you're self-employed, yourself. Our tool will generate a detailed pay stub after you type in the relevant information.
What Is a Pay Stub?
A pay stub, also known as a paycheck stub or a pay slip, is documented proof an employer gives to their employee that provides detailed information about their wages or salary. As a part of the payroll process it serves as a record of earnings and deductions.
How To Make Pay Stubs in 5 Steps
You can create a professional pay stub for anyone who needs a record of their earnings and deductions. Here are the five steps you need to create one using our free online tool:
- Add Company Information: Enter your company's details, including the name, email, and address.
- Input Employee Information: Next, provide the employee's personal information. This includes their name, email, address, social security, and/or employee number.
- Enter Income Information: Enter information about their income. Specify the pay period, the amount for this pay period, their year-to-date annual income, and the check number.
- Add Deductions: List the individual deductions applicable to the employee.This could include deductions such as income tax, union dues, life insurance, among others. You can add as many deduction lines as needed, defining the deduction amount for each.
- Create and Receive Pay Stub: After all the information is filled in, click on the Create pay stub. You will receive the generated result as a PDF attached to an email. You can then download it and print it or email it to whomever needs it for their records.
Who Needs a Pay Stub?
A pay stub is good for record keeping no matter your role or profession. Here's who needs a pay stub:
- Employers: Businesses need to generate pay stubs to maintain accurate payroll records. Pay stubs provide transparency of paid wages, help you keep tabs on employee hours, and track deductions like taxes and insurance. They also serve as a record for tax purposes and can help you decide on your hiring budget.
- Employees: Pay stubs provide employees with a breakdown of their earnings and deductions for each pay period. They are essential for understanding one's income, ensuring correct payment, and addressing any discrepancies. They are often used as proof of income when applying for loans or an apartment rental.
- Independent Contractors: Pay stubs can serve as a record of client payment for independent contractors. You can use a generated pay stub to track incoming payments, manage your quarterly taxes, and as proof of income when applying for loans or an apartment rental.
- Self-Employed: For those self-employed, creating your own pay stubs can make it easier to track earnings and deductions. You can also use your generated pay stub as proof of income and your financial viability when you apply for loans.
What Information Is Available on a Pay Stub?
A pay stub details an employee's earnings and deductions. Here's what's found on a typical pay stub:
- Employer Info: The employer information includes business name, address, and contact information.
- Employee Info: The employee information includes their name, address, employee identification number, and/or their social security number.
- Payment Cycle: Pay period shows the start and end dates for this particular payment.
- Wages: The wages section usually includes the rate of pay, the total amount earned for the period, and the number of hours worked.
- Tax Deductions: The itemized tax deductions section includes any federal, state, and local taxes subtracted from the employee's earnings.
- Benefit Deductions: Deductions for health insurance, retirement contributions, and any other employee benefits.
- Gross Pay: Total income earned by the employee before any deductions are made.
- Net Pay: Also known as “take-home pay,” this is the amount the employee receives after deductions have been subtracted from gross pay.
Using Pay Stubs as Proof of Income
Pay stubs are generally an acceptable document for proof of income. If a bank or landlord needs to know you can meet your financial obligations, the information on a pay stub: your earnings, deductions, and how often you're paid, is usually sufficient.
Some institutions may also require additional documents, like tax returns or bank statements to verify your financial status.
Why Use Shopify's Pay Stub Generator
Choosing Shopify's Pay Stub Generator means you're using a free, efficient, and reliable tool. Our generator is designed to simplify the process of creating professional pay stubs, saving you time and effort you can use to dedicate to other aspects of your business.
We understand the challenges and demands of entrepreneurship. That's why we're committed to providing tools and resources that support your success and make running your business a little easier.
FAQs
Absolutely. As long as you have the required information, there's no need to shell out money for a fancy software to create pay stubs. With our pay stub generator, you can get a customized pay stub created and emailed to you, ready for use in a matter of minutes for free.
There are many pay stub generators available. Because each company's preferences are different, what works for one may not work for another.
As a general rule of thumb, the best pay stub generators should check the following boxes:
- - It's user-friendly.
- - It has a clean and simple design.
- - It's instant.
- - It's free.
- - It exports pay stubs in PDF form.
The Shopify pay stub generator meets all the criterias above. Enjoy!
Unlike salaried workers, self-employed people don't typically receive paychecks. But they may sometimes require one, such as when applying for mortgages or credit cards.
In most cases, a self-employed person's pay stub will look the same as an employees pay stub, but there are a couple of main differences to pay attention to:
The company and employee information fields will be the same The pay period, frequency, and amount may not be consistent as self-employed people may be paid per project instead of per hour
Absolutely! Our pay stub generator is designed to accommodate businesses of all sizes. You can generate individual pay stubs for each of your employees quickly and efficiently. Just enter the specific details for each employee to create a customized pay stub.
Yes, the security of your information is our top priority. Any data you input into the pay stub generator is used solely for the purpose of creating your pay stubs. We employ robust security measures to ensure your information is protected and confidential. Please refer to our Privacy Policy for more details.
Of course! Go to our tools page to find more free tools, including: a barcode generator, image resizer,
